If your documents are nearing the end of their active life, then you have one of two choices: you can either destroy them or digitally archive them. Our digital scanning and archiving services are trusted by many in the Clearwater, Seminole, and Largo area. We here at LDI stand for speed, quality, accuracy, and security.
In the past, document archiving involved sending box after box of documents to a storage facility. Most of the time, these boxes would sit for months on end, sometimes years, while the finance department never questioned the low threshold involved. These days, every opportunity sought to save money and invoices are scrutinized more closely. This is why digital archiving services work out to be the most time-efficient and cost-effective solution.
Benefits of Scanning and Archiving Services
Utilizing scanning and archiving services in Seminole, Clearwater, or Largo to digitally archive your paper documents transforms them into streams of data that are business ready. These data archives can be locked down for security purposes, thoroughly searched, integrated into content management services, and referred to for compliance reasons. Additionally, your digital archives are simply backed up and now become a company asset rather than a cumbersome burden.
Greater Productivity and Efficiency
Upgrading to a digital document management solution from your current paper-based filing system gives your employees streamlined access to business documents. On top of this, utilizing scanning and archiving services also provides a rapid and smooth flow of information. Instead of spending time searching for records, your employees are free to tackle higher-level tasks and thus, make better decisions that will end up boosting your Largo, Seminole, or Clearwater company’s performance.
Lower Costs for Supplies and Document Storage
Creating and storing paper documents is expensive. A four drawer filing cabinet costs thousands of dollars and takes up a lot of floor space. Having to maintain a dozen of these cabinets typically requires hiring an additional employee. Making the switch to a digital document management system will deliver real savings in document storage, as well as printing, copying, shipping, and staff.
Automated Compliance and Robust Data Security
Scanning and archiving services help you enforce security and control access to sensitive information. A document management system also helps to ensure compliance with governmental and industry regulations by automating your retention processes and financial records management.
Scanning and archiving services (electronic document management) makes sure that you will be able to continue to operate your business in the event of an emergency such as a fire or flood. Users can store documents both offline or in the cloud. Therefore, either way, you can replace them easily.
What Can LDI Printing and Signs Scan and Digitize for You?
At LDI Printing and Signs, we can digitize:
- And more
Why should you rely on LDI Printing and Signs to digitize your documents? With us, you benefit from:
- Records availability twenty-four hours a day, seven days a week
- Guaranteed anonymity
- User-friendly application
- High-tech infrastructure
- Preparation for a new way of working
LDI Printing and Signs Scanning and Archiving Services
The digital way of working and the paperless office require that you digitize both documents and files. That ever-growing paper mountain in your business increases your overhead and makes you more vulnerable to theft or damages. Your employees also lose a lot of time searching for the correct file. There is no way around it; your Seminole, Largo, or Clearwater company has to store all this paper, which can take up a lot of physical space. Luckily, scanning and archiving services at LDI Printing and Signs can easily solve this problem.